Statutes for the Sami Composers Association – Samiske komponister (SK)
adopted at the annual meeting on 8 February 2020
The Sami Composers Association (SK) is an organisation for Sami composers. The purpose of the association is to safeguard the academic, social, economic and non-profit interests of the members.
To become a member of the Sami Composers Association applicants must:
- have a formal background in music or equivalent practical competence
- work in professional creative artistic production with music
- have roots in Sami culture
A written application for membership must be submitted to the board. Applications must enclose:
- a CV including documentation for activities as a composer
- a registered work list at TONO/STIM/TEOSTO/RAO or the equivalent
- selected scores and/or audio recordings from the work list
§3. Membership obligations
Members must pay an annual fee, stipulated by the annual meeting. Members who have not paid
by the end of the year will lose their membership 14 days after written notice has been sent.
New membership can only be obtained after payment of the fee due. Through membership individual members authorise the association to negotiate and enter into agreements with the state, county, municipalities and other institutions on their behalf. Decisions made at the annual meeting are binding on the association’s executive bodies and for individual members.
§4. Annual meeting
The annual meeting is the association’s highest body. The annual meeting is held every year before the end of the first quarter. Matters that the members wish to have raised at the annual meeting shall be submitted to the board no later than 31 December. The agenda, with all case papers, shall be sent out at least 3 weeks before the annual meeting. Only cases that follow this procedure shall be addressed and processed at the annual meeting. All members of the association have speech and voting rights. The annual meeting may give non-members the right to meet and speak. Members who unable to attend the annual meeting may give written authorisation to another member. No members can have more than 3 powers of attorney. The annual meeting is quorate when at least 1/4 of members are represent.
The annual meeting considers:
1. the board’s annual report and accounts
2. matters promoted by or through the board in accordance with §4.
3. the action plan
4. the budget
5. determination of the membership fees
6. the election of board members, any representatives to committees/groups appointed by the annual meeting, as well as the nomination committee.
§5. Elections and the nomination committee
The nomination committee consists of three members.
Incumbent or new board members cannot be elected.
The committee chooses the chairman at its constituent meeting.
The nomination committee is elected for a period of two years.
The nomination committee shall:
- be familiar with the SK statutes and follow the board’s work
- understand which positions are up for election
- in good time work on finding and motivating candidates for both the SCA board and external bodies where the SCA has representation
- seek to fill positions with as broad and varied representation of the membership as possible
- present its recommendation to the association’s members no later than 15 December as well as at the annual meeting
Bench proposals must be reported in writing to the nomination committee no later than 31 December. Candidates must be approached beforehand. Incoming bench proposals must be communicated to members of the association no later than 14 days before the annual meeting.
§5. Extraordinary annual meeting
An extraordinary annual meeting shall be summoned with at least 4 weeks’ notice when required by at least 2/3 of the members and/or a majority of the board. Demands for an extraordinary annual meeting shall be submitted in writing. The agenda and case papers must be submitted no later than 3 weeks before the date of the meeting. Only the case or cases that the extraordinary annual meeting is convened for shall be considered at the extraordinary annual meeting.
§6. The board
The board is the association’s executive body. The board is responsible for ensuring that resolutions and intentions of the annual meeting are followed up. The board consists of the chairman, 3 board members, as well as 2 deputy representatives. The chairman of the association is elected directly by the annual meeting. Board members are elected for a period of 2 years, but with overlapping election periods: the chairman, 1 board member and 1 deputy are elected for 1 year. 2 board members and 1 deputy will be elected the following year.
The board decides which members apart from the chairman shall have signature rights for the association.
§7. Board meetings
Board meeting are summoned with at least 2 weeks’ notice. A protocol shall be maintained from the meetings. The board is quorate when at least 3 board members or deputies are present.
§8. Members’ meetings
Members’ meetings are convened by the board. Members meetings may comment on matters such as board decisions or issues the members’ meeting itself addresses. Members’ statements are advisory to the board.
Decisions and elections at board, members’ and annual meetings are decided by simple majority. The person representing the SCA in external forums shall consult the board before meetings and report to the board after meetings.
The fiscal year is from 1 January to 31 December. Auditing of the accounts shall be carried out by an authorised/registered auditor. The accounts are presented to the annual meeting for approval
Members who grossly oppose the organisation’s purpose and the common interests of its members may be excluded if 2/3 of the annual meeting demands it. Such a decision can be appealed at the next annual meeting.
§12.Amendments to the statutes
Amendments to the statutes can only take place at the annual meeting with a 2/3 majority.
Dissolution of the organisation can only take place with a 2/3 majority at the annual meeting or at an extraordinary annual meeting. Meetings to consider dissolution proposals must be convened with 3 months’ notice. The meeting shall decide how the organisation’s archives etc. should be stored and disposed of in the future. It is assumed that archives etc. be made as much use of as possible in line with the organisation’s previous purpose. The meeting shall, in the same way and with the same assumptions, decide how the organisation’s financial assets be used in future.